Whether you are planning on hosting a birthday party, baby shower or wedding, the invitation is your first opportunity to make a lasting impression on your guests. It must be simple enough to read at a glance but designed in such a way that relates to the overall theming of the event. Continue reading to familiarise yourself with tips for writing the perfect event invitation.
1. Details, details, details
When it comes to designing the perfect event invitation, the beauty is in the details. It must answer any niggling questions or queries your guests may have as well as any additional information that may assist with any babysitting or childcare arrangements. This can prevent any unnecessary follow-up emails or phone calls from guests whilst you are busy preparing for the big day. The information you require will differ depending on the person as well as the event, but most event invitations should include a number of basic details. They include the name of the person invited, a title and brief description of the event due to take place, the name of the host or organiser, the date and time it is set to take place, the location and how to get there, the RSVP deadline, and the dress code if necessary.
It is not enough to include the relevant details. They must also be worded correctly. Your choice of language should reflect the formality of the event as a whole. For example, if you are planning to host a formal business dinner, you should use elegant wording. If you are planning to host a last-minute birthday bash, on the other hand, casual wording should suffice. There are, however, a number of exceptions to this rule. A business dinner can be informal, and a birthday party can be formal. You must find out as much information as you can before you simply assume. Whether you are looking to curate a formal or informal event invitation, Greenvelope can ensure your next celebration goes off without a hitch. You can upload your very own custom design or choose from the wide range of hand-picked templates they have to offer.
Before you make your way to the nearest mailbox, you must thoroughly proofread each event invitation. As with any form of written communication, mistakes can happen. Whether you designed your event invitation digitally or by hand, they are not exempt from human error. There are a number of things you should be on the lookout for including spelling mistakes, incorrect grammar, and inaccurate punctuation. You must also pay close attention to incomplete sentences or the overuse of jargon or lingo. If you are inviting guests that you have never met before or you are looking to impress, they are unlikely to be convinced by an event invitation that is jam-packed with avoidable errors.
4. Make it personal
Whether you are inviting your childhood best friend or your new boss, you must make it personal. An event invitation is one of the most exciting deliveries you can receive in the post. By addressing your guest directly, they will not only feel as if they are a valued guest but believe they are an integral component of the event as a whole. Always address your event invitation with the guest’s full name on the card as well as on the envelope. A nickname is acceptable for an informal event if you have a close relationship with the attendee. If you are hosting a small event, you can even include a series of personal images or icons that relate to a personal joke or shared moment between you and a loved one.
5. Be concise
Most event invitations are smaller than a sheet of A4 paper. As a result, the details you include must be concise yet informative. Whilst you may have a lot to say, an event invitation should only include the bare minimum a guest needs to decide whether or not they will be in attendance on the day. Complex wording or lettering may look great, but it will only end up making the entire process more complicated than it needs to be for everyone involved. If the location is relatively new or tricky to find, a small set of instructions or a map can prevent mass hysteria on the day and ensure each question that may arise is answered ahead of time.
An event invitation is a great opportunity to showcase your skills and get the word out there. But before you seal your envelopes, there are a number of tips you must familiarise yourself with beforehand. For example, you should pay attention to details and wording. You should also proofread each event invitation, give it a personal touch, and be as clear and concise as you possibly can be.